A. Select the correct answer. 1. In Microsoft Word, under what tab is Mail Merge found? (a) Page Layout (b) References (c) View (d) Mailings 2. Which of these is not a process of Mail Merge? (a) Create a main document (b) Create Data source (c) Create a new folder (d) Create merged documents 3. Which of these is a place-holder? (a) Title (b) Address (c) Email (d) All of these 4. Which of these is not part of Mail Merge? (a) Letters (b) Envelopes (c) Memos (d) Directory 5. Which of these applications are definitely required to create a Mail Merge? (a) Word and PowerPoint (b) PowerPoint and Excel (c) Word and Excel (d) Only Word B. Fill in the blanks. 1. In Mail Merge the _______ document has the body of the letter. 2. _______ is a list that holds the variable information like names, addresses and so on. 3. _______ are created by merging the main document and the mailing list. 4. The _______ button temporarily merges your main document and data source so that you can view and check. 5. The _______ dialog box appears with a list of field names.
Answer (1)
A. Select the correct answer.
In Microsoft Word, under what tab is Mail Merge found? The correct answer is: (d) Mailings.
The Mail Merge feature is located under the 'Mailings' tab in Microsoft Word.
Which of these is not a process of Mail Merge? The correct answer is: (c) Create a new folder.
Creating a new folder is not part of the Mail Merge process. The main processes include creating a main document, a data source, and merging the documents.
Which of these is a place-holder? The correct answer is: (d) All of these.
Place-holders in Mail Merge can include any fields like Title, Address, and Email, which will be replaced with actual data.
Which of these is not part of Mail Merge? The correct answer is: (c) Memos.
Mail Merge can be used with Letters, Envelopes, and Directories, but not specifically with Memos.
Which of these applications are definitely required to create a Mail Merge? The correct answer is: (c) Word and Excel.
To perform a Mail Merge, Microsoft Word is used for the main document, and Excel can be used as the data source to provide the variable information.
B. Fill in the blanks.
In Mail Merge the main document has the body of the letter.
The main document contains the body text and place-holders for the variable data.
Data source is a list that holds the variable information like names, addresses and so on.
The data source, such as an Excel spreadsheet, contains the variable information that gets merged.
Merged documents are created by merging the main document and the mailing list.
Once the main document and data source are combined, they form the merged documents.
The Preview Results button temporarily merges your main document and data source so that you can view and check.
Clicking this button allows you to see how your document will look once the data is merged.
The Insert Merge Field dialog box appears with a list of field names.
This dialog box shows available fields that can be inserted into the main document to represent your data.
